Job Brief
- The Administrative Manager is responsible for ensuring the smooth, efficient, and cost-effective running of the company’s operational backbone.
- This includes procurement, supply chain, logistics, facility management, security & safety, and overall operational support systems that keep the business functioning at a premium standard.
Job Responsibilities
Procurement & Supply Chain Management:
- Develop and manage the company’s procurement strategy to ensure timely sourcing of raw materials, packaging, and operational supplies.
- Maintain strong relationships and negotiate with vendors and suppliers to secure cost savings while maintaining quality.
- Monitor and control inventory to minimize waste, pilferage, and stock-outs.
- Collaborate with Finance for supplier payments and cost control.
Logistics & Distribution Management:
- Oversee dispatch of finished products to retail partners, distributors, and event locations.
- Plan delivery schedules to ensure on-time, cost-effective distribution.
- Implement systems for tracking deliveries and handling logistics-related customer complaints.
Security & Safety Management:
- Develop, implement, and monitor security protocols for company facilities, staff, and products.
- Supervise and coordinate security personnel and outsourced security vendors.
- Ensure workplace health and safety standards are followed in line with regulatory requirements.
- Organize periodic fire drills, safety awareness sessions, and risk assessments.
- Investigate and report all incidents of theft, breaches, or accidents with corrective actions.
Facility & Asset Management
- Oversee day-to-day facility operations including cleanliness, utilities, and environment management.
- Manage maintenance and repairs of company assets, machinery, and office/factory infrastructure.
- Keep accurate records of fixed assets, including acquisition, depreciation, and disposal.
- Develop and enforce schedules for preventive maintenance of equipment and facilities.
- Ensure the premises reflect the company’s brand as a premium, hygienic, and customer-focused company.
People & Performance Management:
- Supervise operational staff (procurement officers, storekeepers, logistics staff, facility maintenance staff, security personnel).
- Provide training and capacity building for operational teams to ensure efficiency.
- Develop and monitor adherence to Standard Operating Procedures (SOPs) for all operational functions.
- Enforce attendance, discipline, and compliance with company policies.
Process Improvement & Reporting:
- Track KPIs to assess procurement, logistics, facility uptime, and safety performance.
- Identify and implement opportunities for automation and operational efficiency.
- Provide management with regular reports on operational performance, risks, and improvements.
Qualifications and Requirements
- Bachelor’s degree in Operations Management, Administration, or related fields.
- 2–3 years of proven experience in operations or administrative management within FMCG, food, or beverage industry.
- Strong knowledge of operating procedures, processes, and supply chain principles.
- Proficiency in ERP systems, inventory management tools, and MS Office Suite.
- Excellent leadership, problem-solving, and decision-making skills.
- Strong communication and team management abilities.