Responsibilities
Administrative & Office Support:
- Provide comprehensive secretarial and administrative support to management and departments.
- Manage office correspondence including emails, letters, and phone calls.
- Draft, format, and prepare reports, memos, presentations, and other documents.
- Maintain proper filing systems (electronic and hard copy) for easy retrieval of documents.
Scheduling & Coordination:
- Manage calendars, schedule meetings, and coordinate appointments.
- Organize meetings, prepare agendas, and take accurate minutes.
- Coordinate travel arrangements and logistics where necessary.
Records & Documentation Management:
- Maintain accurate records of office documents and correspondence.
- Ensure proper documentation and archiving of company files.
- Track and monitor important deadlines and follow-ups.
Front Desk & Communication:
- Serve as the first point of contact for visitors and external stakeholders.
- Handle incoming calls, inquiries, and correspondence professionally.
- Direct inquiries to appropriate departments or personnel.
Office Operations Support:
- Monitor office supplies and place orders when necessary.
- Support internal communication and coordination between departments.
- Liaise with external vendors, consultants, and service providers when required.
Compliance & Confidentiality:
- Ensure confidentiality of sensitive company information.
- Support adherence to company policies and administrative procedures.
Requirements
- Bachelor’s Degree in Business Administration, Office Management, or a related field.
- Previous experience as a Secretary, Administrative Assistant, or similar role is an advantage.
Skills & Qualifications:
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- High level of professionalism and confidentiality
Strong attention to detail:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to multitask and meet deadlines
- Good interpersonal skills and customer service orientation
- Ability to work independently and as part of a team.