Sa’I Anwara ’I’ Jumai Consultaire Limited (SCL) is a Nigerian agricultural organization implementing regenerative agriculture practices across 360 communities in four states, serving over 100,000 smallholder farmers. We require exceptional executive support to manage increasing organizational complexity and growing partnerships.
Reports to: The President SCL
Position Purpose
- Provide high-level administrative, organizational, and strategic support to, ensuring efficient management of executive time, priorities, communications, and deliverables across multiple initiatives.
Key Responsibilities
Executive & Calendar Management:
- Strategically manage executive calendar, scheduling, and meeting coordination
- Screen and prioritize communications and meeting requests
- Proactively identify conflicts and propose solutions
- Coordinate complex logistics for meetings, travel, and events
Communication & Stakeholder Relations:
- Draft, review, and edit correspondence on behalf of the executive
- Serve as professional liaison with internal and external stakeholders
- Manage email inbox and ensure timely responses
- Build and maintain positive relationships with key partners
Meeting Support & Documentation:
- Prepare comprehensive meeting agendas and briefing materials
- Attend meetings and capture accurate, detailed minutes
- Track action items and follow up on commitments until completion
- Maintain organized repository of meeting documentation
Presentation & Document Development:
- Develop professional PowerPoint presentations for various audiences
- Create and format reports, proposals, and strategic documents
- Design visually compelling slides that communicate key messages
- Ensure brand consistency and quality across all materials
Project Tracking & Follow-Up:
- Maintain comprehensive tracking systems for commitments and deliverables
- Send proactive reminders to internal and external stakeholders
- Monitor multiple concurrent projects and flag potential delays
- Ensure accountability through systematic follow-through
Information & Knowledge Management:
- Maintain organized filing systems (physical and digital)
- Conduct research and compile briefing notes as needed
- Handle confidential information with appropriate discretion
- Support data gathering and reporting requirements
Performance Expectations
Success in this role means:
- Executive can focus on strategic priorities knowing administrative details are handled
- Meetings are well-organized with clear documentation and follow-through
- Presentations and documents are high-quality and delivered on time
- Stakeholders receive professional, timely communication
- Nothing falls through the cracks; follow-up happens systematically
- Administrative systems continuously improve
Required Qualifications
Education & Experience:
- Bachelor's Degree in Business Administration, Management, or related field
- 3-5 years as Executive Assistant supporting senior executives
- Experience in International Development, agricultural development, or social enterprise sectors preferred.
Technical Skills:
- Microsoft Office proficiency, particularly: PowerPoint: Expert-level presentation design
- Advanced document formatting
- Intermediate tracking and analysis
- Calendar and email management
- Strong typing, data entry, and document management skills
- Ability to quickly learn new software and systems
Core Competencies:
- Exceptional organizational skills: Manages multiple priorities simultaneously with meticulous attention to detail
- Proactive mindset: Anticipates needs, takes initiative, and solves problems independently
- Outstanding communication: Excellent written and verbal skills; professional business writing
- Reliable follow-through: Ensures tasks are completed without requiring reminders; tracks commitments to closure
- Discretion and judgment: Handles sensitive information appropriately; demonstrates professionalism
- Smart and strategic: Thinks ahead, prevents issues, and suggests process improvements
Personal Attributes:
- Professional demeanour and positive attitude
- Calm under pressure with ability to adapt to changing priorities
- High integrity and commitment to SCL's mission
- Team player with collaborative spirit
What We're Looking For:
- Someone who doesn't just execute tasks but truly enables executive effectiveness.
- You're the person who sees what needs to happen before being asked, who follows up without prompting, who makes complex logistics look effortless, and who creates order from chaos.
- You take pride in excellence, thrive in dynamic environments, and genuinely enjoy making others successful.
- If this describes you, we want to hear from you.
Working Conditions:
- Standard office hours with flexibility for occasional early/late meetings
- Fast-paced environment with multiple competing priorities
- Occasional travel may be required
- High level of interaction with senior leadership and external stakeholders.