Purpose of the Role
The Office Assistant will provide administrative and logistical support to ensure the smooth day-to-day operations of the Abuja office. The role will support office management, documentation, and general administrative processes in line with organisational policies and procedures.
Key Responsibilities
Office Administration
- Ensure the office environment is clean, organised, and fully functional.
- Monitor and replenish office supplies and consumables.
- Manage incoming and outgoing correspondence (letters, parcels, emails as assigned).
- Maintain filing systems (physical and electronic) in line with organisational standards.
- Support document printing, scanning, photocopying, and archiving.
Front Desk and Visitor Management
- Receive visitors and direct them appropriately.
- Answer and redirect phone calls professionally.
- Ensure meeting rooms are prepared and properly arranged.
Compliance and Safeguarding
- Adhere to organisational policies, including safeguarding, code of conduct, and health and safety standards.
- Maintain confidentiality of organisational information.
Qualifications and Experience
- Minimum of Senior Secondary School Leaving Certificate.
- At least 1–3 years of experience in an administrative or office support role.
- Experience working with NGOs or development organisations is an added advantage.
Skills and Competencies
- Strong organisational and time management skills.
- Good written and verbal communication skills.
- Basic financial record-keeping ability.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- High level of integrity and professionalism.
Personal Attributes
- Reliable and proactive.
- Detail-oriented.
- Courteous and service-oriented.
- Ability to multitask and manage competing priorities.
Working Conditions
The position is based in Abuja with occasional support to field activities as required.