Job Summary
- The Procurement Officer is responsible for sourcing, purchasing, and managing supplies and services required for hotel operations.
- This role ensures timely availability of quality goods at competitive prices while maintaining cost control, supplier relationships, and compliance with hotel policies.
Key Responsibilities
- Source, evaluate, and select reliable suppliers for hotel goods and services
- Purchase food items, beverages, housekeeping materials, maintenance supplies, and other operational needs
- Negotiate prices, contracts, and payment terms with vendors
- Ensure timely delivery of goods and monitor order fulfillment
- Maintain accurate procurement records, invoices, and supplier documentation
- Work closely with stores, kitchen, housekeeping, and maintenance departments to forecast needs
- Monitor stock levels and prevent shortages or overstocking
- Ensure purchased items meet quality, brand, and safety standards
- Identify cost-saving opportunities without compromising quality
- Ensure compliance with hotel procurement policies and ethical standards
Qualifications & Requirements
- HND / BSc in Business Administration, Supply Chain Management, Accounting, or related field with 2-10 years of experience
- Proven experience in procurement or purchasing (must have hotel or hospitality experience)
- Strong negotiation and vendor management skills
- Good knowledge of local suppliers and market prices
- Basic accounting and inventory management knowledge
- Proficiency in Microsoft Excel and record-keeping systems
- Strong communication and organizational skills
Key Competencies:
- Attention to detail
- Cost control and budgeting awareness
- Integrity and transparency
- Ability to work under pressure
- Team collaboration.